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Reimbursement of employee training costs

Prindi

Lisatud 07.11.2013 | Uuendatud 28.03.2018

An employer can apply for reimbursement of vocational training costs of an employee with reduced capacity for work if:

  • due to a disability or medical condition, the employee has not been able to perform their duties for an extended period and cannot therefore continue in their current position, but the employer offers them another job if they complete retraining or refresher training;
  • the employee had been registered as unemployed for at least 12 months in a row prior to starting work and it has been determined that the employee needs to supplement their vocational knowledge and skills in order to fulfil their duties at work. The costs can be reimbursed to the employer during the year following the hiring of the employee. 

The costs of an employee’s vocational training will be reimbursed to the employer in the extent of 50%, up to a maximum sum of 1,250 euros (incl. VAT). 

In addition to the reimbursement of the costs of training for a person with reduced capacity for work, the employer can also apply for the reimbursement of vocational training costs of a young person who was hired with the “My First Job” wage subsidy. The costs will be reimbursed in the extent of 100% in this case, but the maximum reimbursement sum is 2,500 euros within two years of the employee's recruitment. 

The duration of a training course, the reimbursement of which is applied, can be up to one year. 

A written application, together with a copy of the employment contract, must be submitted to apply for the reimbursement of employee training costs. In case of a person with reduced capacity to work, a document certifying the employee's state of health must be provided, attesting to the reduced capacity of work of the employee (decision on determining the percentage of disability and/or loss of capacity for work, the decision to assess the capacity for work). In the application, the employer justifies that, because of the disability or state of health of the employee, they have not been able to perform their duties for an extended period and cannot therefore continue in their current position, and the vocational training of that employee is related to the duties of another job that is provided to them.

You can submit an application:

  • by e-mail or
  • on paper to a regional department of the Unemployment Insurance Fund.

​The application must be signed, including an application submitted in electronic form, which must be digitally signed.  The application must be submitted to the regional department (the region where your company operates) of the Unemployment Insurance Fund. Email the application to the general e-mail address of the regional department (for example, if your company operates in the Ida-Viru County, send it to idaviru@tootukassa.ee). The signatory of the application must be a member of the management board or an authorized person. In the case of an authorized person, the power of attorney (does not have to be notarized) must be attached to the application. You can find contact information of all offices of the Unemployment Insurance Fund here.  

You should send your application at least 7 working days before the start of the planned training. The reimbursement of training expenses is decided within 7 working days after the submission of a valid application and relevant documents. Concerning the compensation of expenses, the Unemployment Insurance Fund will send a letter of confirmation to the employer or, in the case of refusal, a corresponding decision.

If the training commences before a decision has been made by the Unemployment Insurance Fund, the Unemployment Insurance Fund will not be entitled to reimbursement of the costs of the training. 

The Unemployment Insurance Fund will only reimburse the costs of refresher training provided by a refresher training establishment listed in the Adult Education Act. A refresher training establishment has applied for an activity licence for conducting refresher training or has submitted a notice of economic activities.  Information concerning the activity licenses and notices of economic activities of refresher training establishments are disclosed in the national register of the Estonian Education Information System (EHIS) www.ehis.ee. The Unemployment Insurance Fund will not be able to reimburse training costs if the trainer is not a refresher training establishment.

The costs of training will be reimbursed to the employer upon submission of an invoice, a document certifying payment of the invoice and a copy of the document certifying the completion of the training by the employee. The training invoice must be issued in the employer's name and must also include the name of the employee participating in the training and the training period. As proof of completion of the training, we accept a certificate or documentation, which has been issued by the refresher training establishment and which complies with the standard of refresher training.

If participants of the refresher training are employees with reduced capacity for work, and who need additional help during the participation due to their disability or state of health, the Unemployment Insurance Fund can provide needs-based reimbursement of these additional costs (e.g. cost of a sign language interpreter) to the employer. In order to receive reimbursement for the additional costs related to the training, the employer shall submit an application to the Unemployment Insurance Fund before the training takes place. The committee will decide on reimbursement of additional costs. A written decision on reimbursement or non-reimbursement of costs is sent to the employer. 

Compensation for employee training costs is state aid, more specifically – de minimis aid. For more information on state aid, visit the website of the Ministry of Finance: State Aid information on the website of the Ministry of Finance.  

For more information, contact the employers' consultants of the Unemployment Insurance Fund, whose contact information can be found at the following link: contact information of employers' consultants

Within the framework of the European Globalization Adjustment Fund (EGF), the employer can apply for reimbursement of training expenses and support for obtaining qualifications. Compensation can be requested for an employee whose contract has been terminated during 01.08.2015-1.05.2016 due to redundancy or whose employer has informed the Estonian Unemployment Insurance Fund about the collective termination of employment contracts and whose employment place was in the Ida-Viru County, in one of the following companies: AS Eesti Energia, AS Nitrofert and AS Viru Keemia Grupp and their subsidiaries. The costs will be reimbursed for training that takes place during 01.07.2016–30.06.2018.   

The “My First Job” service is co-financed by the European Social Fund of the European Union by regulation No. 222 of the Minister of Health and Labour of 4 December 2014 on the basis of “Provision of labour market services to facilitate employment opportunities”. 

The labour market service provided for individuals with decreased working ability is co-financed by the European Social Fund of the European Union by regulation No. 57 of the Minister of Social Protection and the Minister of Health and Labour of 27 March 2015 on the basis of Provision of labour market services to the target group of work reforms”.

 

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